Withdrawal - FAQs
Please read before requesting a withdrawal from a course. Link is at the bottom of the page.
Dropping or Withdrawing from a Course
Students not attending a class in which they are enrolled must drop or withdraw from the class; failure to do so will result in a failing grade on the student’s record (F or WU). Students should not assume the University will remove them from a class for non-payment of fees or that the instructor will remove them for non-attendance.
It is the student’s responsibility to adjust his or her enrollment by the deadlines to avoid charges or be eligible for a full or pro-rated refund. Students who do not plan to attend should drop all classes before the first day of instruction to get a full refund. After instruction begins, students who drop/withdraw from their classes will be responsible for pro-rated fees based on the date of dropping or withdrawing. For information about fee refunds and appeals, please visit https://sbs.fullerton.edu/services/refunds/Default.php .
The difference between dropping class and withdrawing from a class is based on the timing of your decision to stop participating in a class and when you take action on that decision. Dropping occurs when you take appropriate action to remove the class(es) from your academic record BEFORE the end of the second week of instruction. You may drop classes online throughout the self-service registration period without departmental approval. The classes will not be included on your transcript and the units will not count toward the Undergraduate Withdrawal Limit. Dropping may affect your tuition calculation and Financial Aid.
Withdrawing occurs when you remove yourself from class AFTER the second week of instruction. Before withdrawing, you should consider the consequences of such an action and consult with your academic advisor since it will generally impact your progress towards your degree, future course enrollment and financial aid eligibility.
When you decide to stop participating in a class and take action to withdraw after the second week and prior to the final three weeks of instruction, the class will be included on your transcript with a W symbol. The W indicates that you attempted the class but eventually withdrew prior to completing it for a letter grade. Withdrawn classes are included in the tuition calculation.
Withdrawals are subject to the Undergraduate Withdrawal Limit and are permissible only for a serious and compelling reason. Withdrawing requires approval from the instructor and the chair of the department offering the class after the first two weeks and prior to the final three weeks of Instruction. If the petition is approved, a W will be assigned and will appear on your transcript. The Undergraduate Withdrawal Limit policy allows you to withdraw from a maximum of 18 units over the course of your entire CSUF undergraduate career including special sessions, EIP enrollment, and re-enrolling after separation from the University. Once the limit is reached, you can no longer withdraw and must remain enrolled. Your instructor(s) will assign a grade for the course based on terms in the courses syllabus. You may review your courses and number of units applied to the Undergraduate Withdrawal Limit by accessing your Student Center and selecting Withdrawal/Repeats from the pull-down menu in the Academics section.
Medical vs. Non-Medical Withdrawals
There are two types of Withdrawals: Medical and Non-Medical.
A Non-Medical Withdrawal may be done due to changes in your employment hours, family needs, financial issues, and other issues related to time and ability to show up to class and do your work with success. If you submit this type of Withdrawal, you must describe the issues preventing you from successful attendance and participation in the class(es) you chose to enroll in during registration. This petition to withdraw will be reviewed by the course instructor and the Chair of the department under which the course is listed for merit. You must download documentation related to why you are seeking to withdraw such as employment timecards, emails from employers, notes from family, evidence of life stress, etc. This type of withdrawal should not be sought merely because the student didn’t do well on an assignment or an exam. These withdrawals are for serious personal life situations and you must demonstrate a compelling reason to withdraw. The student may use this type of withdrawal for one or more classes. This should only be done if an Incomplete is not possible.
When approved, a Non-medical Withdrawal results in a W for every course in the withdrawal term on your transcript.
If you intend to submit a Medical Withdrawal Request, you must upload credible medical documentation with your request. Failure to submit proper medical documentation for a medical request will result in your form being rejected. A medical withdrawal shall be petitioned for medical, mental, psychological, emotional, and physical issues that can be documented by an appropriate medical professional. Medical withdrawals typically involve withdrawal from all classes. Failure to provide documentation will result in your form being rejected. When approved, these medical withdrawn units do not apply to your Undergraduate Withdrawal Limit.
If you are unsure whether to petition for a Non-medical or Medical Withdrawal, you should contact the College Assistant Dean for support and guidance. They can guide you toward the appropriate type of Withdrawal. Of course if you wish, you may consult with trusted faculty and advisors as well.
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In order for the withdrawal request to be considered, you must adhere to the withdrawal deadlines. This means for standard medical or non-medical withdrawal requests, the form must be submitted online no later than 5pm on the Friday of the 13th week of the semester. For Spring 2020, that deadline is April 17, 2020. For medical withdrawal requests after week 13, they must be of a truly catastrophic nature and must be happening to you (the student) and not to a family member or friend and generally speaking require a full withdrawal from all coursework.
For non-medical withdrawal requests, the request will first be routed to the instructor of the course you are withdrawing from. They will receive notification via email and be directed to note their approval or denial online. If approved, it will then be routed to the chair of the academic department for the course you are withdrawing from for approval or denial. Once approved by both the instructor and the chair, it is sent to Records and Registration staff to process. If you are attempting to withdraw past the 18 unit limit, you will be notified that your request is rejected. Additionally, International students must receive approval from Extension and International Programs to withdraw from coursework.